1. Introduction

Welcome to Employko, an advanced Human Resources Information System (HRIS) designed to streamline HR operations, personnel management, leave management, and other essential HR activities. We are committed to protecting your privacy and handling your personal data with the utmost care and transparency.

This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our platform. By using Employko, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

Employko collects various types of information to provide and improve our HR management services:

2.1 Personal Information

• Employee Data: Name, email address, phone number, date of birth, address, job title, department, hire date, employee ID
• Authentication Information: Username, password (encrypted), security questions
• Employment Records: Work history, salary information, performance reviews, training records
• Leave Management: Vacation requests, sick leave, time-off balances
• Documents: Contracts, certificates, identification documents (as required by law)

2.2 Usage Information

• Device information (device type, operating system, browser type)
• IP address and location data
• Log files and usage patterns
• Session information and authentication tokens

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain our HRIS services
• To manage employee records, leave requests, and performance reviews
• To improve our platform and develop new features
• To communicate with you about system updates and important notices
• To ensure security and prevent fraud

4. Data Security

We implement industry-standard security measures to protect your personal information. All data is encrypted in transit and at rest. Access to personal data is restricted to authorized personnel only.

5. Your Rights

You have the right to access, correct, or delete your personal information. You may also request data portability or object to certain processing activities. Contact us to exercise these rights.

6. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the 'Last Updated' date.